Everything takes longer than you expect…even when you expect it to take longer than you expect.
Overview and Goals
Effective time management contributes to higher productivity and less stress.
This seminar presents a systematic approach to better management of college students multiple responsibilities and challenges.
Strategies are provided to help complete coursework and attain higher grades.
You + Task + Setting = Peak Performance
I often feel overwhelmed because I have so many things to do.
I shouldn’t need to ask for more time.
I often underestimate the time it takes to complete a task.
I work best under stress or at the last moment.
I’m usually late for appointments.
I keep spinning my wheels; things don’t get done.
What’s Your Time Type?
Dislikes details, is inaccurate
Impulsive, distractable, never says no
Tends toward perfectionism
Postpones and procrastinates
What’s Competing for Your Time?
Do this: Get As
Do this: Get volunteer experience, Work
Balance of Consequences
Short-Term (plus – minus)
Long-Term (plus – minus)
- Check your priorities
- Brainstorm all tasks to be completed.
- Categorize similar tasks (e.g., short-versus long-term, written versus verbal).
- List urgent before important tasks.
- In general, do difficult, time-consuming jobs before easy, interesting jobs.
- Sometimes, do quick, easy tasks to get started or as “fill ins” between meetings or during low energy periods.
- Consider your personal style.
- Include time for transitions and surprises.
- Plan frequent but short breaks.
- Identify possible pitfalls.
- Use the highest energy time for learning.
- Schedule time to review/adjust plans.
- Build-in time for study groups
- Color code schedules to reduce mistakes and enhance efficiency.
- Use your schedule to help you “say no.”
Four Month Calendar
Semester Cycles (chart)
Semester/Course “Must Dos” (chart)
Daily Schedule (chart)
Weekly Schedule and Energy Cycle (chart)
- The closer the review of notes to the lecture the better.
- Review class notes at the end of the week.
Benefits from Breaks
- Do chair exercises, stretches, and deep breathing.
- Take 5- to 10-minute breaks.
- Don’t let small failures turn you off.
- Take a few minutes to review after a break.
- Shift to another task for a short while if you’re tired or bored.
- Take a 5-minute worry break.
Breaking Down Tasks
- Check directions: read & circle key words.
- Brainstorm steps needed to complete the task.
- Put the steps in order.
- Estimate how much time each step will take.
- Schedule. Start with the due date and work backward. Plan a time for every step.
- Gather materials and resources.
- Monitor your progress. Check each step as it is completed. Adjust as necessary.
Time Wasters and Time Savers
- Know your habits
- Set and prioritize goals
- Schedule goals
- Reduce distractions
- Electronic lockdown
- Say “no”
- Pre organize materials
Not Now…and maybe not later either
- Everyone has 168 hours per week.
- Adequate sleep (at least 7 hours) helps learning.
- Schedule 2 hours of outside study for each credit hour for which you are registered.
- Schedule time to go to office hours.
- Set a range of goals. First, learn enough to earn a C. If time permits, go for the gold!
- Use post-it notes to list small steps and rewards for finishing each task.
- Write in times/tasks to do in your daily planner. Check items as completed.
- Use a watch with an audio reminder.
- Post large posters or signs with near places where you waste time or become distracted.
- Do a warm-up activity to get started with difficult or tedious tasks
- Establish pleasant conditions/routines to create new habits.
- Are your expectations realistic given the situation?
- Will this make a significant difference in 6 months or a year?
- Is it worth the cost of time and energy?
- Am I equating this paper or project with myself as person, rather than as one sample of my work as a student?
- Identify times/situation in which help may be useful or necessary.
- Commit to talking about resources/help.
- Think of how others can help.
- Tell others how they have helped before.
- View the request for help as a sign of strength and courage.
Weekly Self-Check (chart)
Be a Time Management Star
Stop: Take the pause that refreshes
Think: Use problem-solving strategies
Act: Be your own best friend
Revise: Rome wasn’t built in a day. Keep trying and keep improving.